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OnCite™ Supplier Management facilitates tracking and management of Supplier contact and contract information as well as Purchase Orders and Parts and Services Profiles. An optional feature automatically sends Suppliers a fax or email notification for requested purchases. Purchase Orders can be integrated into the OnCite™ Accounts Receivable system for Invoicing.
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- Streamline your Purchase Order Process - Does is seem to take an act of Congress to get a PO # out to your Suppliers? OnCite™ makes this process easy and puts the Purchase Order in the "hands" of the Supplier via email or fax. Suppliers can even view their own Purchase Orders through the OnCite™ Supplier Portal.
- Bill Back Your Purchase Orders - Have you ever found a Purchase Order months later that you could have billed back to your Tenant? OnCite™ ties Purchase Orders back to Work Orders and to Tenants for billing and provides an easy interface for your accounting team to review and accept those charges for Invoicing.
- Contract Management - Save time knowing where to find Contract information for your suppliers as well as other associated documents. This information can be searched for using a text search even if it is on an attached file.
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- Supplier Information – Maintain a list of Suppliers and their multiple contacts, including general information about each contact. View related information about equipment profiles, work orders, contracts, purchase orders and invoices.
- Parts/Services List – Maintain a customized list of parts and then select from the list when creating purchase orders and billable work order line items. Integration with OnCite™ Accounts Receivable ensures that Work Order line items also appear on Invoices
- Purchase Orders – Create Purchase Orders that include dates, amounts and bill-back information as appropriate. Select a supplier to pull all pertinent contact data.
- Contracts – Manage Contracts with Suppliers with this optional feature. Create customized single-use Contracts, or create customized Contract Templates that can be reused for multiple suppliers.
- Purchase Order Print Controls – Select from property, supplier, and date range options to generate multiple Purchase Orders from a single screen.
- PO Invoicing Queue – Review and approve/deny single or multiple Purchase Orders for billing purposes.
- Report Manager – Generate reports showing information on suppliers, contract and purchase order status, valid dates, and amounts.
- OnCite™ Work Order Integration – Improve efficiency with this optional feature for assigning work orders to suppliers, complete with automatic fax and/or email notification.
- OnCite™ Property Profiles Integration – Quickly view each property’s associated Suppliers.
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