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OnCite™ Accounts Receivable allows users to manage all receivables through a fully integrated billing and fund management system. The system includes functionality to track and manage charges, invoices, payments, job codes, bank account information and customer profiles. Using OnCite™ management tools, generating invoices for tenants and customers is easy and fast allowing for batch processing, statement generation and delinquency reporting.
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- Automate Recurring Charges - Don't miss recurring charges! Add thousands to your bottom line by "remembering" to bill tenants on a monthly, quarterly, semi-annual and annual basis. Using defined rent escalation from the lease administration process, new charge amounts take effect without anyone have to click a button.
- Automate Billing Back for Work Order Labor and Parts - Most companies don't realize how much money they are losing by not automating their Work Order Labor and Parts billable line items. OnCite™ takes the manual work out of generating these line items and removes the human error element. Labor hours are no longer forgotten about and parts are no longer missed.
- Common Area Maintenance - CAM reconciliation as well as general monthly billing is always complained about and time consuming. The calculating alone takes forever and then you have to provide documentation for each tenant. Using the OnCite™ CAM Manager, this process is smooth and easy providing a breakdown report for each tenant to be sent with their Invoice. Don't put off generating the CAM reconciliation charges any longer!
- Get Paid Faster - Most companies take weeks, sometimes months, to generate their invoices. If you get the Invoices out quicker, then you get paid quicker. OnCite™ provides an Invoicing tool that allows for multiple generation options, review options, as well as batch printing. Don't spend days getting your Invoices together. Automate the process!
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- Invoice Manager – Review and generate electronic Charges or Invoices. Use batch, property, tenant, and customer options to build invoices from any combination of billable Work Orders, billable Purchase Orders, one-time charges, and recurring charges.
- Payments – Manage Payment information in a number of ways, including via a comprehensive feature that allows payments to be applied to multiple invoices.
- GL Codes - Track all line items and payments back to a General Ledger Code. General Ledger Codes are definable by the client.
- Print Controls – Print bulk Invoices for a single date, month, or date range. Additional options include selections for one property, tenant, batch or portfolio that can be printed to the screen or through Microsoft Word.
- Delinquency Management– Review breakdowns for invoices that are 30, 60, or more than 90 days past due and print bulk “Past Due Notices” for delinquent accounts.
- Statement Manager – Generate bulk statements for a selected date range with the option to generate for one property, tenant/customer, batch or portfolio.
- Recurring Charge Schedules – Generate recurring charges per a specified schedule. Provide a start and end date, then choose from monthly, quarterly, semi-annually, or annually to automate the process.
- Customers – Maintain general contact information for billable non-tenant customers.
- Report Manager – Generate reports displaying information on rent rolls, invoices, payments and customers.
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