Overview
Work Order Management
Tenant Portal / Client Portal
Property Accounting
Lease Administation
Preventive Maintenance
Inspections Management
Project Management
Contact Managment
Supplier Management
Property Information Management
Budget & Expense Management
Online Surveys
Mobile Solutions
Strategic Decision Making / Reporting
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OnCite™ is the most comprehensive enterprise property & asset management software available today. It is a web-based solution created with the input of hundreds of Real Estate professionals. Both strategic AND tactical at it's core, OnCite™ is unique. Powerful reporting tools address the needs of Corporate Real Estate Executives while Building Engineers, Property Managers, Financial Managers, Project Managers and others critical to the Real Estate Management process utilize OnCite™ to perform their daily work. Ironclad security across multiple portfolios and unparalleled user-friendliness make OnCite™ the software solution for Corporate Real Estate teams and Property Management Corporations both large and small.
And OnCite™ is a suite of products that can be fully customized and assembled into a package to meet your specific business needs.
Stop writing down, printing off and shuffling Work Orders! Use the Work Orders Module to easily enter Work Order information as the calls come in - dispatch wirelessly to your engineers or a supplier. Save hours of work by capturing the completion data including hours and minutes for end of the month reporting. Automate the generation of Labor charges for Invoicing based upon the completion information adding dollars to your bottom line!
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Work Order ManagementPut the power in your Tenant's hands and save hours and thousands of dollars in the process! With OnCite™, your Tenants and/or other Clients can enter their own Service Requests into the system, review them, and even update their own Contact Information. The more entry they do, the less you have to, and the more responsive you can be (while saving time and money in the process). Not only does the Tenant Portal allow you to streamline the data entry, but it also decreases delivery time for Work Order completion using automated dispatching - the Work Order goes from their entry straight to an engineer's handheld device.
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Tenant Portal / Client PortalFinally, an accounting system specifically designed for Real Estate! Add dollars to your bottom line by automating billbacks for Work Order labor and parts! Streamline your rent, CAM, Storage and parking charges by scheduling them in advance, including rent escalation and reminders when the escalation is taking place. Save time and money performing CAM reconcillations quickly and easily. Generate Invoices using multiple grouping options, including separate Invoices for each Work Order or all charges on one Invoice.
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Property AccountingNever miss another Renewal or Expiration Date! The OnCite™ tickler system sends email reminders about lease expiration, renewal, insurance certificate expiration, security deposits and even allows lease administrators to define many other ticklers. Manage the leasing process from the prospective stage through occupancy and renewal. Reduce the amount of Vacant Space in the building and ensure Tenant Retention with communication tools for email, texting, contact management and more!
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Lease AdministrationSave thousands of dollars by proactively inspecting and performing scheduled maintenance on expensive building equipment such as Cooling Towers and Air Handling Units. Quickly mass create Equipment Profiles and Preventive Maintenance Work Order Schedules. View a Calendar of activity to aide in scheduling time off for engineers as well as evening out the workload. Use the Seasonal Dates option to eliminate the need to "remember" to turn off a schedule for off months. Mass dispatch PM Work Orders wirelessly.
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Preventive MaintenanceWhen performing a property inspection, do you have to write everything down and then rekey later? OnCite™ has a wireless option that allows you to enter the results of an Inspection as you are walking through the property. No rekeying! Save hours of time and reduce liability by expediting related Work Orders, even dispatching them during the inspection!
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Inspections ManagementTired of managing Projects in a system that's not related to the data? OnCite™ Project Management eases the entire project process, including budgeting, approval cycles, assigning action items to team members and suppliers, and tracking invoices and payments. Use Project Templates to auto generate standard action items and schedules. Track Bid Requests, Supplier Invoices, Problem logs and more. Learn More about OnCite™
Project ManagementWhy waste time going from system to system to find contact information? The OnCite™ Contact Management solution puts all contacts in one place to make locating, updating, proposal generation, and communication easier and quicker.
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Contact ManagementDoes managing Supplier Information and Contracts give you a headache? The OnCite™ Supplier Management system makes entering new Suppliers and generating Contracts easy and fast. From one screen you can add contacts, create contracts, generate Purchase Orders and review all project action items and Work Orders assigned to a particular Supplier.
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Supplier ManagementOnCite™ Property Information facilitates tracking of all properties and associated details including photos, equipment, area calculation figures (rentable square feet), detailed description, amenities, construction design, parking capacity, environmental issues, contact personnel, energy management, strategy, and much more.
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Property Information ManagementDo you dread budgetting for the new year? Stop wasting time emailing spreadsheets and rekeying data. The OnCite™ Budget & Expense system takes the guesswork out of budgetting and streamlines the creation,submittal, and approval processes as well as tracks the budgetted totals against the actuals. Go to one place to view current budgets, enter variance forecasts, manage CAM Budgets using the variance to generate CAM reconcilliation Charges for Invoicing, and much more.
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Budget & Expense ManagementOnCite™ Surveys facilitates the creation and tracking of fully customizable web surveys. An optional feature automatically emails a survey invitation to the Tenant upon completion of a Tenant Work Order in the OnCite™ Work Orders system.
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Online SurveysThe OnCite™ BlackBerry Application facilitates management of Tenant Service Requests and Preventive Maintenance Work Orders. Engineers can receive and edit Work Orders while in the field and can continue working in an environment in which they do not have a wireless signal. Improve response time for your tenants, and increase productivity by saving your engineers travel time.
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Mobile SolutionsWouldn't you like to have reports waiting on you instead of you waiting on Reports? With the OnCite™ Reporting tools you can schedule reports to be in your inbox as an email attachment daily (morning or afternoon), weekly, monthly, quarterly, semi-annually, and annually. In addition, you can copy (cc) or blind copy (bcc) as many people you want to. Have your monthly reports in your managers mailbox automatically! You can also create ad-hoc reports with just a couple of clicks.
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Strategic Decision Making / Reporting |