OnCite™, the most comprehensive corporate property management tool available today, is a web-based solution created with the input of over 100 Real Estate professionals. Strategic AND Tactical at it's core, OnCite™ is unique. Powerful reporting tools address the needs of Corporate Real Estate Executives while Building Engineers, Property Managers, Financial Managers, Project Managers and others critical to the Real Estate Management process utilize OnCite™ to perform their daily work. Legendary security across multiple portfolios and unparalleled user-friendliness make OnCite™ THE solution for Corporate Real Estate teams and Property Management Corporations.
And OnCite™ is a suite of products that can be assembled into a package to meet your specific business needs.
The Property Profiles Module is the core of the OnCite™ system - it provides the framework of properties on which other OnCite™ systems operate. Additionally, it facilitates tracking of all properties and associated details including photos, equipment, rentable square feet, detailed description, amenities, construction design, parking capacity, environmental issues, contact personnel, energy management, strategy, and much more. Learn More about OnCite™
Property Information Management
Never miss another Renewal or Expiration Date - the OnCite™ tickler system sends email reminders about lease expiration, renewal, insurance certificate expiration, security deposits and even allows the lease administrators to define many other ticklers. Manage the leasing process from the prospective stage through occupancy and renewal. Reduce the amount of Vacant Space in the building and ensure Tenant Retention with communication tools for emails, contact management and more!
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Lease Administration
Add dollars to your bottom line by automating billbacks for Work Order labor and parts! Streamline your rent, CAM, Storage and parking charges by scheduling them in advance including rent escalation and reminders when the escalation is taking place. Same time and money performing CAM reconcillations quickly and easily. Generate Invoices using multiple grouping options including separate Invoices for each Work Order or all charges on one Invoice.
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Accounts Receivable
Tired of getting calls from Project Managers about bottom line numbers? Use the Accounts Payable system to easily tie payments to budgets, projects, Purchase Orders and Suppliers. Pay recurring bills using a manager that allows you to view all bills at one time and print checks at the click of a button. Easily run reports for totals for Budgets, Projects and Suppliers - you can schedule these reports to send directly to the Project Managers and Property Manager!
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Accounts Payable
Stop writing down, printing off and shuffling Work Orders! Use the Work Orders Module to easily enter Work Order information as the calls come in - dispatch wirelessly to your engineers or a supplier. Save hours of work by capturing the completion data including hours and minutes for end of the month reporting. Automate the generation of Labor charges for Invoicing based upon the completion information adding dollars to your bottom line!
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Work Order Management
Put the power in your Tenants Hands and save hours and thousands of dollars in the process! The Tenants can enter in their own Service Requests, review them, and even update their own Contact Information. The more they type, the more time and money you save. Not only does the Tenant Portal allow you to streamline the data entry, but it also increases delivery time for Work Order Completion using the automated dispatching - the Work Order goes from their typing straight to an engineers handheld device.
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Tenant Portal
Does managing Supplier Information and Contracts give you a headache? The Supplier Management Module makes entering new Suppliers and generating Contracts easy and fast. From one screen you can add contacts, create contracts, generate Purchase Orders and review all project action items and Work Orders assigned to the Supplier.
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Supplier Management
Why spend hours rekeying in completion information or Bids when the Suppliers can complete their own Project Action Items, Work Orders and Bid Sheets as well as update their own contact information, review Purchase Orders and check on the status of their latest Invoice.
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Supplier Portal Module
Save thousands of dollars proactively inspecting and performing scheduled maintenance on building equipment including Cooling Towers and Air Handling Units. Quickly mass create Equipment Profiles and Preventive Maintenance Work Order Schedules. View a Calendar of activity to aide in scheduling time off for engineers as well as evening the load of work. Eliminate the need to "remember" to turn off a schedule for off months using the seasonal dates option on the Schedule and mass dispatch PM Work Orders wirelessly.
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Preventive Maintenance
Do you dread budgetting for the new year? Stop wasting time emailing spreadsheets and rekeying data. The Operating Budgets Module takes the guesswork out of Budgetting and streamlines the creation,submittal, and approval processes as well as tracks the budgetted totals against the actuals. Go to one place to view current budgets, enter variance forecasts, manage CAM Budgets using the variance to generate CAM reconcilliation Charges for Invoicing, and much more.
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Property Operating Budgets
Tired of sifting through details about actuals to find any errors? OnCite™ provides a tool for locating and correcting payment issues quickly and easily.
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Property Operating Expenses
Tired of managing Projects in a system not related to the data? The Project Management Module eases the entire project process including submitting for approval, budgeting, assigning action items to team members and suppliers. Use Project Templates to auto generate standard action items and schedules. Track Bid Requests, Supplier Invoices, Problem logs and more.
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Project Management
Why waste time going from system to system to find contact information? OnCite's Contact Management solution puts all contacts in one place to make locating, updating, proposal generation, and communication easier and quicker.
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Contact Management
Do you have to write everything down and then rekey later? OnCite™ has a wireless option that allows you to enter results of an Inspection as you are walking through the property. No rekeying! Save hours of time and expedite related Work Orders.
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Building Inspections Management
OnCite™ Surveys facilitates the creation and tracking of fully customizable web surveys. An optional feature automatically emails a survey invitation to the Tenant upon completion of a Tenant Work Order in the OnCite™ Work Orders system.
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Online Survey Management
Wouldn't you like to have reports waiting on you instead of you waiting on Reports? With the OnCite™ Reporting tools you can schedule reports to be in your inbox as an email attachment daily (morning or afternoon), weekly, monthly, quarterly, semi-annually, and annually. In addition, you can copy or Blind copy as many people you want to. Have your monthly reports in your managers mailbox automatically! You can also create ad-hoc reports with just a couple of clicks.
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Reporting
How many times have you been asked to provide an executive level report? Executives can login and see high level reports in a tool designed for ease of use and speed. Executive reports can be scheduled and automatically sent as an email attachment on a daily, weekly. monthly, quarterly, semi-annual and annual basis.
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Executive Touchstone
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